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  • Section: How To
  • Last updated: June 12, 2019, 4:14 p.m.

Record Insurance Co-payments

Background

This article covers the initial setup of co-payments from insurance companies and also how to manage the payments.

Initial Setup

Initial setup requires creating a Liability, Type Credit Card account called something such as Insurance Payment. To do this:

  • Go to Lists from the menu bar at the top of the screen
  • Choose Accounts from the dropdown
  • Click the Liabilities tab
  • Click New
  • Enter a unique number
  • Enter name
  • Type is Credit Card
  • Click OK

Billing the Client

Create an invoice for the client:

  • Go to Command Centers from the menu bar at the top of the screen
  • Choose Sales Register from the drop down
  • Click New Sale
  • Enter client card
  • Indicate desired Layout (button on bottom of Sale: Service, Item, Professional, etc.)
  • Enter appropriate information
  • Enter Paid Today (by client) amount
  • Click Record
This invoice will show in Sales Register, Open Invoices tab

Billing the Insurance Company

Create an invoice for the insurance company:

  • Go to Command Centers from the menu bar at the top of the screen
  • Choose Sales Register from the drop down
  • Click New Sale
  • Enter Insurance Company card
  • Indicate desired Layout (button on bottom of Sale: Service, Item, Professional, etc.)
  • Enter appropriate information (reference client invoice number)
  • Use the Insurance Payment, Liability, Type Credit Card account for posting
  • Click Record

Receiving the Insurance Company Payment

When payment is received from insurance company

  • Go to Command Centers from the menu bar at the top of the screen
  • Choose the Sales Register from the drop down menu
  • Select Open Invoices tab
  • Highlight the Insurance Company invoice
  • Click the Receive Payment button in the lower, left-hand area of the Sales Register
  • Receive Payment, posting to operating bank account or Undeposited Funds

Applying Insurance Payment to Client Invoice

After you received the insurance company payment:

  • Go to Command Centers from the menu bar at the top of the screen
  • Choose Sales Register from the drop down
  • Select Open Invoices tab
  • Highlight the Client invoice
  • Click the Receive Payment button in the lower, left-hand area of the Sales Register
  • Receive Payment, posting to the Insurance Payment account
  • Click Record