• Section: How To
  • Last updated: May 30, 2019, 10:48 a.m.

Track Grants

Tracking Grant Income, Expenses and Invoicing using Jobs in AccountEdge. This helps to track and ensure that all expenses get reimbursed.

Create a Job for Each Grant

  1. Go to the top menu bar and select Lists > Jobs
  2. Click the New button to create a new Job.
  3. Create a Job for each grant, linked to the Grantor as the Linked Customer.

Assign Expenses to the Grant/Job

In every Purchase or Spend Money transaction make sure to assign the Job that was created for the Grant. You can also split each line item between multiple Jobs/Grants or only assign a percentage of the expense to the Job/Grant.

Create Reimbursement Invoice for the Grantor

To create the reimbursement invoice for the Grantor:

  1. Click on Enter Sales.
  2. In the lower left corner click the Action Wheel button.
  3. Select Add Reimbursable Expense/Milage.
  4. A window will display with a list of the expenses linked to this Job/Grant that haven't yet been reimbursed.
  5. At the top of this window assign a Reimbursement Account. This is the account that will get credited for the income of the sale.
  6. Select the expenses you would like to reimburse on this invoice by clicking to the right of the cost to place a checkmark.
  7. Click the Reimburse button and then you will see the items added to the sale.

The video below provides provides more information on using Reimbursable Expenses.