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  • Section: Inventory
  • Last updated: June 7, 2019, 11:07 a.m.

Allow Sale with Insufficient On-Hand Quantities

NOTE: Most businesses should not be set up to use this option. This should only be used in rare circumstances.

If you Allow the Sale of Items with Insufficient On-Hand Quantities [System-Wide] (Setup > Preferences > Inventory), AccountEdge will allow the sale of Inventory Items, including Built and Auto-built items, with insufficient on-hand quantities. AccountEdge will use the last-used cost for the Cost of Sales. If a cost is not available, you will receive the following message:

[The Item] has an insufficient quantity on hand. Therefore, the cost needed to record the sale cannot be automatically calculated.

To enter an estimated cost, click the Item Information button and enter an amount in the Standard Cost field.

To use $0.00 as the estimated cost, click the Use $0.00 Cost button.

The cost entered in either of these ways will be automatically adjusted if, when you purchase the item, the actual purchase price is different from the cost on the sale. The difference will be recorded as an inventory adjustment.